This sunny April brings big changes to Projectplace. Some of the projects that we have worked on for a long time will finally go live to make your lives easier.
Improved document managment
For many of our customers document management is a key value of Projectplace. We are proud to present the new version of the document management tool which we have been working on and testing with a large number of users for a long time. Many of you have probably already been using the new version for a while but we have now switched it on for everyone.
Improvements in the Document tool
This has been a top priority for us. You should notice a significant decrease in the time it takes to reload the page. This is especially helpful if you have a big or complex document structure.
- Responsive – works on big screens and small
The number of visible columns in the interface varies according to the size of the screen. To make it more suitable to your needs you can change the order of the columns. More of the space on screen is used as work area.
- More collaborative
The comments for documents, files and folders are much more visible in the detail view. An @-ref to a person or a group will create a notification in the web interface and on email and is a good way of involving other people in the work.
- Real-time updates
We make sure that what you see on your screen is the latest update to documents and folders.
- Better interface for reviews
We have made reviews – one of your favourite document management features – easier and better to use.
You can read more about how to use specific functions in new Documents in our help system Projectpedia.
From the feedback that we have received both here and on Projectplace Ideas we will be looking into an easy way of getting information about changes to your files and documents – to replace the red flags that do not exist in the new version.
The idea of the new tool Plan which you find as a tab to the right of the Project Overview is to have a single tool for planning from project step to cards. We want to visualise your plan in a more conventional and gantt like format without compromising on our design concepts of simplicity and delightfulness. All the data that you have in your timeline has been converted to the new tool on release!
These are some things you can expect:
- The plan will be organised as a Gantt chart with a list of the work broken down into a traditional WBS – work breakdown structure.
- For ease of use you can drag and drop your activities in the list. Moving an activity in the list will automatically update the WBS.
- We also make duration a more prominent parameter for your activities.
- On the lowest level activities you can connect cards from the kanban boards or create new ones.
- The data is aggregated to higher levels – it is easy to see which data is aggregated.
- You can zoom the plan in or out to view more or less detail. To give you the complete picture you can also drill down to individual cards for follow up.
- The card data is incorporated in the plan.
- Lock activities to prevent unwanted changes.
Some of the things we plan to address in future releases are dependencies, time reporting and resources.
Updated visual identity
A few weeks ago, we launched a brand new visual identity with a new logo and main colour. This can lead to some changes in the interface but these will be done gradually. Those of you who use the iOS app have probably already seen some changes in the visuals. You can read more about the new visual identity in an earlier blog post.
What’s up next?
In the next months we will be also be working on these things and more:
- Integration of Dropbox, Google Drive and Box in Projectplace Documents
- Dependencies in the Gantt
- Project Monitor – an updated way of organising, keeping track of and communicating about a group of projects