For a long time now, we have been preparing a completely new version of Documents – our document management tool. We are now getting ready for the last stage which is switching everyone on to the new version and closing down the old version. This will happen on the 23rd of April and affects all users.
Take a sneak peak at the new version by clicking on the blue link “Try the new version of Documents” at the top right of the list of files and folders when you are logged in. The setting is individual so it will not affect your colleagues. It is also equally easy to switch back to the old version until the 23rd of April. Any questions and comments about the new version is welcome in our forum Projectplace Ideas.
How do I know which version I have?
At the top of the folder list in Documents in Projectplace you can check what version you have right now (the one you switch from) and switch between old and new.
Improvements in the new version
This has been a top priority for this development. When you switch over to the new version you should notice a significant decrease in the time it takes to reload the page. This is especially helpful if you have a big or complex document structure.
- Responsive – works on big screens and small
The number of visible columns in the interface will vary according to the size of the screen. To make it more suitable to your needs you can change the order of the columns. More of the space on screen is used as work area.
- More collaborative
The comments for documents, files and folders are much more visible in the detail view. An @-ref to a people or a group will create a notification in the web interface and on email and is a good way of involving other people in the work.
- Real-time updates
We make sure that what you see on your screen is the latest update to documents and folders.
If you want more information about new Documents or need help on how to do something specific (set access rights, upload documents, start a review) you will find all this in the help system. At the bottom of each page is the information on how perform the same action in new Documents.
Document Management Without Document Plug-in
Sharing and Reviewing